Non-Presented Paper (No-Show) Policy
Any accepted paper included in the final program is expected to have at least one author or qualified proxy present the paper at the virtual conference, by uploading a video presentation and being present at the corresponding Question and Answer (Q&A) Forum. This Q&A Forum will consist of a public board associated with each paper where attendees may post questions. Questions posted during one week after the scheduled presentation time should be answered within the next 72 hours after posting. Session chairs will monitor the activity of these Q&A sessions and will be asked to report back on situations of inactivity, which will potentially imply the declaration of a no-show. Should this be the case, the paper will not be published by IEEE on IEEE Xplore® or other public access forums, but will still be distributed to conference attendees as conference proceedings and the copyright of these papers will belong to IEEE, unless reclaimed by submitting a request to IEEE. Conference organizers are required to collect attendance records and a list of any non-presented papers and submit to IEEE Signal Processing Society.
Exceptions to this policy will be made by the Technical Program Chair(s) of the conference only if there is evidence that the no-show occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted. The no-show authors may appeal the decision of the Technical Program Chair to the VP-Conferences.
Each paper needs to be covered by at least one registration at the full member/non-member rate. Each author’s full registration can cover at most FOUR papers that he/she authored or coauthored. Papers cannot be covered with only a student registration. Student registration fees are applicable only to full-time students. Papers without a full registration will be withdrawn from the program and the proceedings.
Qualified Proxy Policy
The presentation of papers by substitutes is highly discouraged and may only be made after permission is granted by the Technical Program Chair(s) of the conference based on solid evidence that none of the authors is available to present. Papers presented by substitutes without permission will be considered as no-shows.
Conference Paper Reproducibility and Supporting Content
It is recommended that authors are offered the ability to share datasets, code and other supporting content associated with accepted papers. The below platforms support reproducibility and publicity for posters and/or presentation files that accompany a conference paper. These below options can be added to the Call for Papers, conference website, and author acceptance email, as well as mentioned during the conference:
- Increase the visibility, impact, and reproducibility of your research.
- Free resources are available to upload content associated with your paper!
Upload up to 2TB of data associated with your conference paper to IEEE DataPort at no cost. Uploading your data will enhance the value of your article, support research reproducibility, and may even result in more citations for you since each dataset uploaded to IEEE DataPort is assigned a unique DOI that can be cited and referenced!
To add your datasets or learn more, visit IEEE DataPort.
Include associated code, software simulations, algorithms, and more for article readers to understand what produced the results. Articles in the IEEE Xplore® digital library will display the associated and executable code from Code Ocean. Published code is fully citable and receives a DOI for better discoverability.
To add your code or learn more, visit Code Ocean.
Upload your presentations or posters in PDF format to share with other conference attendees. By posting your information, it will promote visibility of your work, and easier access to conference presentation slides. Accepted authors will receive an email with instructions and a complimentary code to add content.